top of page
Search

10 Questions to Ask When Researching Party Venues

Updated: Jul 17, 2022

Today on the blog, our team decided to guide you through picking your perfect party venue!

Clients usually know their venue before booking a consultation or package with us. But in case you have just started planning, we gotchu! Every event is unique, and every venue is different. That said, there are a few key questions to ask an event venue when planning your next milestone or corporate-related event. These are the questions that we swear by – take it from us, these questions will save you time at the beginning of the process as well as any headaches on the day of your event!


baptism decor

Is the space available on my preferred date? This may sound super obvious, but it’s also super important to sort out straight away. If your venue is a popular one (and you may have left things to the last minute) having some flexibility with the date of your event is an advantage. If not, immediately ascertain whether the venue is available – before you begin chatting about catering and all of your other requirements.

Will you be there on before the event begins or during the event? Who’s your best contact? It’s important to be clear about who your main contact is at the venue (and even when booking a package with us), so if there is anything, we know who (and how) to contact throughout the planning process – and who your go-to contact is on the day of.

How does your team handle specific dietary requirements? When we say ‘handle specific dietary requirements’, we don’t just mean a few special dishes for the vegetarians. This is the venue’s chance to let you know what amazing alternatives they can provide for your vegetarian, vegan, or coeliac guests. If the venue you’re chatting to has specialty packages, this is their moment to blow you away!

Do you have any decoration restrictions? If you’re planning on decorating your chosen venue in some way, ask whether there are any restrictions on decorating – and ask early on in the piece! Some venues (understandably) have a ban on hard-to-clean items like glitter and confetti. Most historic buildings in our city (our gorgeous Montreal) refuse to accept candles (but there are always alternatives, like battery-operated ones, for example). Generally, venues will merely ask that decorations not leave a mark on walls or damage the decor, but historic venues or particularly lavish spaces can have extra restrictions.

What are your licensing times, and when do we have to get out? Different venues will have vastly different liquor licenses, so another couple of key questions to ask an event venue is how late events can run, and what time the bar closes. If you’re planning on having an event that carries on well into the night, make sure you know what time guests have to leave. Don’t let a great night be soured by the house lights going up at the very moment the dance floor is on fire!

Are there noise restrictions and can I have control of the music? This is another important one to consider if you’re planning a party or celebration conducive to a dance floor. Find out if there’s a particular time that music has to be turned down. Check if DJs are allowed and where they should/can set up, or whether there’s actually a connection for your computer or bluetooth.

How early can I set up and how long do I have to takedown? This one is important if you have a few different vendors creating your event's atmosphere (aka us, a DJ, a rental company, etc). Double check the time you have up your sleeve to bump in equipment or decorations and begin setting up. If you need longer than the standard time allowed, accessing the space earlier can sometimes come at extra cost. Be confident in how long you’ll need, and whether that time’s available. We always give our customers a realistic estimate of time (you can even find them in each product's description).

What does the venue include? Are there any extra costs? Take it from us, transparency is THE name of the game! Find out upfront if there are any hidden costs. It’s rarely as simple as just minimum spends or venue rental. Consider cleaning costs, cakeage, the deposit, damage liability, and security.

Can we bring our own caterer or supply our own alcohol? This one will only apply to a portion of you, but it can be a tricky one. If you are planning on supplying your own food and/or drinks, ask this straight off the bat to save yourself time – many venues won’t allow it. Try gallery spaces, warehouses and very casual bars or restaurants.


Lastly: never be afraid to ask for a better deal! A vital question to ask? Whether the venue can tailor something amazing and unique for you, or offer any freebies or add-ons for your event. For example, we add extras when our clients book a consultation – that's a great way to show that we mean business! So don’t be afraid to ask for a little extra love!




Have a bridal shower, baby shower, birthday or gala dinner? You’ll be sure to find the perfect package for your special event in our SHOP!

Comments


balloon styling guide, event planner digital tools, wedding planner assets, digital event layouts, event planning visuals, balloon decor simulation, online event mockups, wedding decor visualization, event planning blueprints, virtual event designs, digital venue mockups, online party planning, balloon design software, event visualization apps, mockup design tools, party theme generator, event planning suite, virtual wedding planner, balloon setup planner, event planner app, digital party planner, event design software, balloon art software, virtual event planner, wedding mockup generator, event planning toolkit, digital balloon designs, online event planner, balloon artist software, party planning app, virtual balloon designs, event mockup software, digital event organizer, online wedding planner, digital event designer, virtual party designer, event layout planner, balloon arrangement app, wedding planning tools, event design planner, balloon art creator, digital party designs, event planning platform, virtual event design, online balloon artist, digital event planning, party planning software, balloon decor planner, event decoration app, virtual wedding design, balloon design planner, event planning app, digital wedding planner, virtual party planning, balloon artist tools, digital event templates, virtual event templates, party design software, balloon decoration app, online event design, digital event mockup, event planner software, balloon planning software, wedding decor app, party planning toolkit, balloon mockup app, event decoration planner, virtual balloon planner, wedding planner app, digital event coordination, balloon art planning, online event coordination, virtual party mockups, balloon business toolkit, digital decoration planner, virtual event coordinator, online wedding design, digital wedding designs, virtual decoration planner, online party mockups, event design toolkit, balloon decoration software, wedding planning app, party mockup software, event coordination software, digital balloon planner, online decoration planner, wedding design software, virtual wedding planner app, digital party mockups, virtual event planning tools, online balloon designs, balloon decoration tools, event planning digital tools, virtual wedding mockups, digital event strategy, balloon art digital tools, party planning digital assets, virtual event strategy, digital event visualization, online event sketching, party planning visualization, customizable event designs, digital party staging, virtual event sketching, balloon installation guide, digital wedding mockups, event theme planner, online balloon sketching, wedding planner digital assets, party design planner, virtual balloon art, digital event schematics, balloon design visualizer, event planning visual aids, party decor simulator, wedding design planner, digital event layout planner, online party designer, balloon decor visualizer, virtual wedding schematics, digital event concept planner, balloon arrangement simulator, virtual party organizer, online wedding mockups, digital balloon arrangement, party theme planner online, event decoration simulator, digital event organizer, virtual event visualizer, online event planning tools, balloon setup simulator, wedding planner toolkit online, party decor mockup tools, virtual balloon setup, digital venue planning, online event organizer, virtual party decor, digital balloon stylist, event design simulation, online balloon planning tools, wedding decor simulator, virtual event layout, digital party organizer, balloon art visualizer, online event design tools, virtual wedding organizer, digital event staging tools, online party planning toolkit, virtual event decorator, balloon business planner, digital wedding layout, online balloon artist toolkit, party planning digital planner, virtual event schematics planner, balloon decor toolkit online, digital event blueprint, online wedding planner toolkit, virtual balloon decor planner, digital party layout, event planner visualization tools, balloon stylist software, digital wedding planner tools, online event visualizer, virtual party sketching, digital balloon mockup toolkit, event design digital assets, party theme visualization tools, virtual wedding planning tools, digital event design toolkit, online balloon decor tools, virtual event planning suite, balloon design toolkit online, digital party planning suite, online wedding design tools, virtual balloon styling, digital event planning solutions, party planner visual toolkit, online event styling tools, virtual wedding design planner Tami Fernandes balloom Ballöom Little Agency Co. 

LITTLE AGENCY CO.

a division of BALLÖOM

Premium Balloon Artistry and Event Planning Templates

que célébrez-vous aujourd'hui?

what are you celebrating today?

© Copyright Little Agency Co.

we are super social!
Montreal Balloon Delivery

  • Etsy
  • Spotify
  • TikTok
  • Facebook
  • YouTube
  • Instagram
  • Pinterest
  • Vimeo

developed by nice people at  Little Agency Co.

Balloon Artist

Event Planning Tools

Digital Event Designs

Balloon Mockups

Editable Templates

Event Design Resources

Canva Templates for Event Planners

Balloon Decoration Ideas

Party Planning Tools

Digital Event Planning

Custom Balloon Designs

Event Planning Mockups

Online Balloon Artist Tools

Event Planner Resources

Wedding Balloon Designs

Event Layout Templates

Party Decor Templates

Balloon Styling Guide

Balloon Mockup Bundle

Event Planning Kits

Balloon Business Tools

Wedding Event Mockups

Digital Balloon Planner

Balloon Artist Templates

Event Planner Software

Virtual Event Planner

Party Design Software
Tami Fernandes

514-963-2747

bottom of page